RFQ Template

Excavator Parts Quote Request Template

Use this format when sending a parts inquiry. Clear information helps reduce mismatch risk and makes quotation review faster.

Copy This Format

Recommended inquiry message

Hello Kevin,

I need a quotation for excavator / heavy equipment parts.

Company:
Country / Destination:
Machine Brand:
Machine Model:
Serial Number:
Part Name:
Part No. / OEM Reference:
Quantity:
Photos Attached: Yes / No
Application: Construction / Mining / Oilfield / Fleet Maintenance
Expected Shipping Method:
Preferred Incoterm / Delivery Term:
Do You Have a Forwarder in China: Yes / No
Required Documents / Certificates:

Please help check matching and quotation details.

Checklist

Best details to include

Machine	Brand, model, serial number and engine model if relevant
Part	Part name, part number, old label, photos and quantity
Usage	Repair, stock, project order, urgent downtime or scheduled maintenance
Shipping	Destination country, city, preferred shipping method, forwarder status and deadline
Documents	Invoice, packing list, certificate or customs document needs if required